Invoicing is free. Forever.
Plus receipt scanning, BAS & tax reports, and tool tracking when you're ready to level up.
Send invoices free, forever. Upgrade to scan receipts, get your BAS & EOFY done in minutes, and keep tabs on every tool and job — all year, not just at tax time.
Start free — no credit card · Tax deductible · Cancel anytime
Free forever — no credit card needed
🧰 Free
Send invoices and log your stuff — forever.
Tax time — pay quarterly when you need it
🧾 Tax & Reports
BAS sorted in minutes, not days.
Subscribe when BAS is due. Cancel when you're done. Your invoices and expenses stay in GearHawk — free — the whole time.
- Email invoices directly to clients via GearHawk
- Bulk receipt scanning (process multiple at once)
- Unlimited OCR receipt scanning
- Mileage tracking — ATO cents-per-km
- GST / BAS summary + tax codes
- Invoice ZIP export — all invoices packaged for your accountant
- EOFY accountant pack (Xero & MYOB CSV)
- Theft & insurance report
Team plans — monthly subscription
🔧 Workshop
Know where every tool is.
For small crews. Shared tool tracking, check-in/out, expense approvals, and fleet — all in one place.
- Up to 25 users (5 admins)
- Admin, supervisor & worker roles
- Shared tool register + QR scan check-in/out
- Expense approval & reimbursement workflow
- Multi-site / locations management
- Fleet management (vehicles, rego, servicing)
- Team push notifications
- Everything in Tax & Reports
🏭 Factory
Scale without the chaos.
For larger outfits. Unlimited scale, job costing, and the integrations your bookkeeper actually wants.
- Unlimited users & admins
- Everything in Workshop
- Job costing & time capture (coming soon)
- Live accounting sync — Xero / MYOB (coming soon)
- API access (coming soon)
- Priority support
Annual billing = 10 months charged, 2 months free. No lock-in — cancel anytime.
Founding member offer
Limited spotsEarly supporters get an extended free trial to get set up — then a founding rate locked for life at ~25% off, no matter what we charge in future. By invitation — ask us for a code.
Founding rate applies to whatever plan you're on — upgrade or downgrade and the discount follows you.
What's included
Capture is always free. You pay when you need to extract — reports, tax packs, team tools.
| Feature | Free | Tax & Reports | Workshop | Factory |
|---|---|---|---|---|
| Invoicing — free on every plan | ||||
Create invoices + download PDFCreate invoices + download PDF | Included | Included | Included | Included |
Saved client directorySaved client directory | Included | Included | Included | Included |
Recurring invoicesRecurring invoices | Included | Included | Included | Included |
Email invoices via GearHawkEmail invoices via GearHawk | — | Included | Included | Included |
Quotes → invoice (coming soon)Quotes → invoice (coming soon) | — | Soon | Soon | Soon |
| Expense capture — free on every plan | ||||
Expense & receipt loggingExpense & receipt logging | Included | Included | Included | Included |
OCR receipt scan (single)OCR receipt scan (single) | ~10/mo | Included | Included | Included |
Bulk receipt scan (multiple at once)Bulk receipt scan (multiple at once) | — | Included | Included | Included |
CSV exportsCSV exports | Included | Included | Included | Included |
Personal asset listPersonal asset list | Included | Included | N/A | N/A |
| Tax & reports — Tax & Reports plan and above | ||||
Mileage tracking + ATO reportMileage tracking + ATO report | — | Included | Included | Included |
GST / BAS summary + tax codesGST / BAS summary + tax codes | — | Included | Included | Included |
Invoice ZIP export (for accountant)Invoice ZIP export (for accountant) | — | Included | Included | Included |
EOFY accountant pack (Xero & MYOB CSV)EOFY accountant pack (Xero & MYOB CSV) | — | Included | Included | Included |
Theft & insurance reportTheft & insurance report | — | Included | Included | Included |
Warranty & service remindersWarranty & service reminders | — | Included | Included | Included |
| Team & shared tools — Workshop and above | ||||
Shared tool register + QR check-in/outShared tool register + QR check-in/out | N/A | N/A | Included | Included |
Crew roles (admin / supervisor / worker)Crew roles (admin / supervisor / worker) | — | — | Included | Included |
Expense approval & reimbursementExpense approval & reimbursement | — | — | Included | Included |
Multi-site / locations managementMulti-site / locations management | — | — | Included | Included |
Fleet management (rego, servicing)Fleet management (rego, servicing) | — | — | Included | Included |
Consumables + low-stock alertsConsumables + low-stock alerts | — | — | Included | Included |
Admin dashboard & activity logAdmin dashboard & activity log | — | — | Included | Included |
| Factory only | ||||
Unlimited users & adminsUnlimited users & admins | — | — | — | Included |
Job costing & time captureJob costing & time capture | — | — | — | Soon |
Live accounting sync (Xero / MYOB)Live accounting sync (Xero / MYOB) | — | — | — | Soon |
API accessAPI access | — | — | — | Soon |
Roadmap
Now
- Full tax invoicing — free forever
- OCR receipt scanning
- Mileage tracking + ATO report
- GST / BAS summary & tax codes
- Xero & MYOB CSV exports
- Invoice ZIP export for accountant
- Theft & insurance report
- Shared tool tracking + crew roles
- PWA push notifications
Next
- QR labels (scan to check in/out)
- Fleet management (rego, servicing reminders)
- Offline-first PWA
- Quotes → invoice conversion
- Stripe payment links on invoices
Soon
- Job costing & time capture
- Live Xero / MYOB sync
- Native iOS & Android app
- API access
Questions? [email protected]